Second Announcement of 1998 SuperDARN Workshop 7-10 July 1998, Tokyo, Japan
...last updated on Feb. 1st, 1998...
---- 1998 SuperDARN Workshop 7-10 July 1998, Tokyo, Japan Second Announcement on Jan.31,1998 ----- Convenor Natsuo Sato National Institute of Polar Research (NIPR) E-mail: nsato@nipr.ac.jp or SD98@nipr.ac.jp The SuperDARN Workshop will be held in Tokyo, Japan from July 7 to 10, 1998. The Workshop will take place at the National Olympics Memorial Youth Center (NYC);-P. The NYC is located near Shinjuku Station, one of the largest in downtown Tokyo, but the Meiji-Jingu Shrine and Yoyogi Park are adjacent to the NYC. It is located in a quiet atmosphere. Please read through the attached information, and return the Pre-Registration Form by 20 February!!!! We need the form returned by this date so that we can make block reservation of accommodations, meals, banquets and sightseeing tours in advance. 1. Deadline 1) Pre-Registration Form: 20 February 1998 2) Final Registration Form: It will be announced later 3) Title of the presentation: 30 April 1998 4) Abstract: 30 May 1998 (The format will be announced later) 2. Information of accommodations and registration fee etc. 2-1. Accommodation at NYC 1) Only single rooms with bath are available in NYC. Please note that there are no twin rooms available! 2) Check-in is possible from 6 July (Mon.) in the afternoon, and you should check-out by 12 July (Sun) in the morning at the latest! 3) The accommodation fee is about 5,000 Yen/night without meals. 4) If participants request alternative accommodation outside of NYC, we can make reservations in various types of hotels as shown below: 2-2. Hotels outside NYC 1) A type Hotel (Shinjuku Park Hotel): ~9,500 Yen/night/person for single room and ~7,500 Yen/night/person for twin room with breakfast. It will take 15~25 minutes from the hotel to NYC. 2) B type Hotel (Shinjuku Washington Hotel): ~12,000 Yen/night/person for single room and ~8,000 Yen/night/person for twin room with breakfast. It will take 10~20 minutes from the hotel to NYC. 3) C type Hotel (Keio Plaza Hotel): ~19,000 Yen/night/person for single room and ~12,000 Yen/night/person for twin room with breakfast. It will take 15~25 minutes from the hotel to NYC. 2-3. Registration fee We now estimate the fee to be: 1) Example-1: 50,000~60,000 Yen 4 nights stay at NYC single room with 4 breakfast, 4 lunch, 2 receptions and a short excursion. 2) Example-2: 25,000~30,000 Yen 4 days lunch, 2 receptions and a short excursion, excluding your own hotel fee. 2-4. Receptions and a short excursion We are planning to have 2 kinds of receptions Invited dinner by the Director of NIPR to be held at NYC on 7 July. DARN special dinner to be held on 9 July at a Japanese restaurant located in the outskirts of Tokyo. 2-5. Further information, such as weather conditions, transportation, map etc. This information will soon be available on the www site (http://www.uap.nipr.ac.jp/SD/meetings/SD98/). 3. Local Organization 3-1: Personnel Natsuo Sato, NIPR Hisao Yamagishi, NIPR A. Sessai Yukimatu, NIPR Atsuko Kitsugi, NIPR Tadahiiko Ogawa, STEL Nozomu Nishitani, STEL 3-2: E-mail address dedicated to this Workshop SD98@nipr.ac.jp 3-3: World Wide Web page for information about this Workshop http://www.uap.nipr.ac.jp/SD/meetings/SD98/ (will be available soon)
-------------- RETURN THIS FORM !! -------------------PRE-REGISTRATION FORM SuperDARN Workshop 7-10 July 1998 National Olympics Memorial Youth Center TOKYO, JAPAN
Please return this form to : Fax: +81-3-3962-5704 or E-mail: SD98@nipr.ac.jp 1) Pre-Registration Form deadline: 20 February 1998 !!! 2) Please read the attached information before completing this form 3) Please complete one form per participant PERSONAL INFORMATION First Name: .... _________________ Last Name: ..... _________________ Affiliation: ... _________________ Address: ....... _________________ City: .......... _________________ State/Province: _________________ Zip/Postal Code: _________________ Country: ....... _________________ E-mail: ........ _________________ Telephone No.*:. _________________ Fax. No.:* ..... _________________ * International registrants should list their country and city codes Accompanying Persons (not attending scientific sessions) First Name: .... _________________ Last Name: ..... _________________ First Name: .... _________________ Last Name: ..... _________________ Arrival and Departure schedule Arrival Date in Tokyo: ... ____________ Departure Date from Tokyo: ____________ ACCOMMODATION 1. July 6-11 (during the period of the Workshop) Do you prefer your accommodation inside of NYC? : ........... YES___ or NO___ if YES, How many single rooms (with accompanying person)? : ____ rooms Check-in Date: ________ , Check-out Date: ________ , ___ Nights If NO, Do you request NIPR to reserve a hotel outside of NYC? : .... YES___ or NO___ If YES, Hotel Type: 1) A type Hotel (Shinjuku Park Hotel): It will take 15~25 minutes from the hotel to NYC. Single room: ~9,500 Yen/night/person with breakfast Check-in Date: ________ , Check-out Date: ________ , ___ Nights Twin room: ~7,500 Yen/night/person with breakfast Check-in Date: ________ , Check-out Date: ________ , ___ Nights 2) B type Hotel (Shinjuku Washington Hotel): It will take 10~20 minutes from the hotel to NYC. Single room: ~12,000 Yen/night/person with breakfast Check-in Date: ________ , Check-out Date: ________ , ___ Nights Twin room: ~8,000 Yen/night/person with breakfast Check-in Date: ________ , Check-out Date: ________ , ___ Nights 3) C type Hotel (Keio Plaza Hotel): It will take 15~25 minutes from the hotel to NYC. Single room: ~19,000 Yen/night/person with breakfast Check-in Date: ________ , Check-out Date: ________ , ___ Nights Twin room: ~12,000 Yen/night/person with breakfast Check-in Date: ________ , Check-out Date: ________ , ___ Nights 2. Before 6 July and after 12 July Do you request NIPR to reserve a hotel? : ................... YES___ or NO___ If YES, Hotel Type: 1) A type Hotel (Shinjuku Park Hotel) Single room: Check-in Date: ________ , Check-out Date: ________ , ___ Nights Twin room: Check-in Date: ________ , Check-out Date: ________ , ___ Nights 2) B type Hotel (Shinjuku Washington Hotel) Single room: Check-in Date: ________ , Check-out Date: ________ , ___ Nights Twin room: Check-in Date: ________ , Check-out Date: ________ , ___ Nights 3) C type Hotel (Keio Plaza Hotel) Single room: Check-in Date: ________ , Check-out Date: ________ , ___ Nights Twin room: Check-in Date: ________ , Check-out Date: ________ , ___ Nights * Accommodation condition at National Olympic Memorial Youth Center 1) Only single rooms with bath are available and the fee is ~5,000 Yen/night (without meal) 2) Accommodation is available only during the date of 6 July in the afternoon to 12 July in the morning PARTICIPATION CONDITION FOR THE WORKSHOP Is your participation plan almost fixed? : .................. YES___ or NO___ If NO, Does your participation depend on travel support? : ......... YES___ or NO___ PRESENTATION AT THE WORKSHOP Do you plan to make a presentation relating to SuperDARN? : . YES___ or NO___ DARN SPECIAL DINNER PARTY Do you want to join the dinner? : ........................... YES___ or NO___ If YES, Will your accompanying persons join this dinner? : .......... YES___ or NO___ SIGHTSEEING TOUR Do your accompanying persons want the convenor to arrange sightseeing tours during the workshop? : ...................................... YES___ or NO___ THE PLAN AFTER THE WORKSHOP Are you participating in the COSPAR Meeting to be held in Nagoya? : ......... ............................................................. YES___ or NO___ -- END of FORM --
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